Dirt Rag's Dirt Fest - event success

I've mentioned in a few past blog posts, "Behind Dirt Rag's Dirt Fest" & "Women's Clinics at Dirt Rag's Dirt Fest", that I am part of a mountain biking festival for Dirt Rag magazine. The last few years have had the attendees numbers trending at about 3,000 people and 54 exhibitors. That's a lot of people having fun on bikes. So overall mission accomplished.

I work with two bearded gents and together, with 40+ volunteers and as many Dirt Rag staffers as we can get out to Pennsylvania (12), we manage to give vendors and attendees a happy experience.

My bearded co-conspirators.

Here are a few top tips I have learned over the years of being part of this event:
  • You can't make everyone happy, but try your best.
  • Communication is key. The more the better, even its one-way from you.
  • Be proactive with information. Send multiple email blasts with pertinent vendor/attendee info. Mail Chimp is a great resource for E-News letters. You can track who is opening emails with vital rule and regulations, and who is not to followup with. The hard part is not all contacts make it to this list, or not the right contacts, don't assume the info is being passed on to the right person.
  • Accept that some folks will contact you at the last minute with questions. This is part of the deal. Unless you have a work designated cell phone, your personal line is about to blow up.
  • Designate responsibilities to those you can count on. Take all the help you can get, events are a team effort!
A group of volunteers enjoy some food and view.

There are many more to-do and not-to-do on the overall list and it would take me too long to write them all down. I can say that we have a great team that helps make Dirt Rag's Dirt Fest a success.

Go to the Facebook page to see more photos of the event.

Look for my smiling face next year!


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